Sunday, October 23, 2011

Electronic E-mail Messages and Memorandums

Discuss the ramifications of the following statement: Once a memo or any other document leaves your hands, you have essentially published it.

Email is the preferred communication channel in most business today. However, wise e-mail business communicator are aware of the importance, as well as the dangers of e-mail messages can travel, intentionally or unintentionally, long distances.  A quickly drafted note can end up in the boss’s mailbox or other unwanted people. Unfortunately, electronic messages are difficult to erase and may become evidence in court.

Because e-mail seems like a telephone call or a person-to-person conversation, it is very important to become aware and conscientious not to send sensitive, confidential, inflammatory or potential embarrassing messages. E-mail creates a permanent record that does not go away even when deleted.  Every message is a corporate communication that can e used against you or your employer, family or a judge to read.  Beware!


Saturday, October 15, 2011

Ch. 4. Critical Thinking #1, p. 87

Your deadline is due, but your document needs proofreading.  Should you speed the time necessary to proofread and miss the deadline?

If you really care about creating a clear and concise document, you should never wait until the last minute to proofread a document whether it is a long or short document.  When writing a document it is imperative to give yourself a day or so to take the time to proofread your document.  Print a hard copy. By doing this, you’ll have adequate time to carefully go over:
·         Sentences and paragraphs regrouping.
·          Any misspell words
·          Grammar errors, punctuations
·         Communication tone.
E-mail messages require a light proofreading usually on the screen; however, if you print a hard copy, you get a better view of your message writing.  A common excuse for sloppy proofreading is usually lack of time.